a) The President shall preside over all business meetings of the Division, the Board of Directors and the Executive Committee; shall be an ex-officio member, with the right to vote on all committees except the Elections Committee; shall recommend to the Board of Directors all Chairpersons and may appoint members except the Elections Committee; shall consult the Executive Committee on major matters of policy between meetings of the Board; and shall submit annual reports of the Division activities to the President of the AAMFT at least two (2) weeks in advance of the AAMFT Annual Meeting and to the membership of the Division at its Annual Meeting.
b) The President-Elect shall assume all Presidential duties in the absence of the President; shall carry out such duties as assigned by the President; and shall serve as Co-Chairperson of the Conference Committee.
c) The Secretary shall take minutes of meetings and circulate these to the voting membership; take minutes of the meetings of the Board of Directors and circulate these to the Board members; take minutes of the Executive Committee meetings and report these to the Board; be responsible for keeping the membership list and mailing list updated on a quarterly basis; shall be the custodian of the current By-Laws; shall file the annual report with the Secretary of State; and shall maintain a corporate book, articles of incorporation, corporate seal, and all other appropriate documents and records.
d) The Treasurer shall oversee collection and disbursement of all funds; shall present the Treasurer's report and annual budget for approval to the Board of Directors and subsequent approval by the membership at the Annual Meeting; and shall be responsible for corporate tax filings.
Board of Directors Descriptions
The Board of Directors shall consist of the Officers as well as the immediate Past-President, together with four (4) other clinical members and one (1) Student/Associate member elected to the Board from the membership. The Past-President shall serve for one (1) year on the Board of Directors immediately following the completion of his/her term. The four (4) members at-large shall be elected from different sections of the State.
The Board of Directors may from time to time delegate such functions and powers as it shall see fit to any appropriate committee or committees. Such delegations of power or function may be revoked at any time by the Board. Chairpersons of standing committees may be invited by the President to attend meetings of the Board of Directors, but without vote. Any member of the Division, upon request to the Secretary, shall be heard by the Board.
Each member of the Board of Directors, including the Student/Associate member, shall be entitled to one (1) vote, and may take part and vote in person only.
The Board of Directors shall meet at the call of the President at least two (2) times a year or at the written request to the Secretary by at least three (3) members of the Board. A quorum shall consist of no less than one-half (1/2) of the membership of the Board at any given time. The Board of Directors shall conduct the business of the Division. It shall exercise all the powers of the Division between meetings of the membership other than the amendment of the By-Laws, a change in the dues schedule, or dissolution of the Division.
The Conference Committee shall be a standing committee chaired by the President-Elect and a Co-Chairperson of his/her choice, approved by the Board of Directors. It shall plan programs for the Annual Meeting of the Division and maintain a schedule of such planning a year in advance of Program Meetings.
The Elections Committee shall be a standing committee consisting of not less than five (5) members elected in alternate years for two (2) year terms. Its duties shall consist of: preparing a list of two (2) candidates for office (the Board of Directors and the Elections Committee) and presenting this to the membership as set forth in Article VIII. Immediately following January 1, the President shall authorize a continuing member of the Elections Committee to convene the next Elections Committee Meeting.
The Board may establish additional standing committees.
Ad Hoc Committees may be appointed by the President as needed, upon consent of the Board of Directors.